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Version 6.4 and Later

Generate a PowerPoint Presentation Without Mapping

You can generate queries, project plans and user-defined properties and project properties from objectiF RPM into a PowerPoint file.

Prepare PowerPoint Files

In order to generate project content into a PowerPoint file, you need a file with the corresponding bookmarks. The bookmarks Text Box and Table are supported.

  • Open a PowerPoint file.
  • Go to the Insert tab and click on Text Box or Table – depending on what you want to display in the document.

Generate Properties

A text field is used to generate general and user-defined properties into the PowerPoint document. Properties are specified in square brackets.

Available Properties

Project Properties

Project name – {[Name]}

Project identifier – {[ShortName]}

Project description- {[Note]}

Project stereotype – {[ProjectKind]}

Project status – {[ProjectStatus]}

User-defined properties

If stereotypes have user-defined properties, these can also be generated in a text field. Enter the name of the property in square brackets.

  1. Select Text Box from the menu bar and place it in the desired position in the document.
  2. Name and format the fields. 
  1. Select the text box, click Format in the menu bar, and then select Selection Pane. The selection pane opens on the right-hand side, where you can enter the necessary bookmarks for the PowerPoint elements.
  1. Double-click a text field and enter the name of the property in curly and square brackets (see above for a list of available properties).
  1. Repeat this process with all text fields that you want to generate later.
  2. Save the file when you are finished with the page layout.
If text fields are to have a certain size, for example, you can format them using the context menu.

Generate Queries

Queries are generated into documents via tables.

  1. Insert a table into the document by selecting Table from the menu bar.
  1. Enter the query column’s names into the table’s top line. The column headings here must match those in the query since the contents are generated by mapping into the table, however, they don’t need to be entered in the same order.
  1. Select the table and then click on Selection Pane in the menu bar. Then enter the file path to the query in curly brackets via the text field.
When entering the file path, make sure that the spelling is correct. If the spelling is correct and you continue to receive error notifications when trying to generate the query that it couldn’t be found, check in objectiF RPM that the name of the query does not contain a space at the end.
  1. Save the document. You can now generate the document.

Generate Project Plan

Views for project plans and activity plans can be generated into PowerPoint files through the Pictures command.

  1. Insert an image into a PowerPoint file via its menu bar. The inserted image serves as a placeholder and is replaced when you generate content from objectiF RPM.
    1. Drag the image to the desired size.
    2. Select the image and click Format on the menu bar to access the Selection Pane.
    3. Double-click the box and enter the path to the view in curly brackets.
    When entering the path, make sure that the spelling is correct. In case you get a message during generation that the view could not be found, despite correct spelling, check in objectiF RPM that the name of the view does not contain a blank at the end.

    The document should not contain the entire project plan, but only sections from a specific time period.

    1. Enter the start and end date in square brackets directly after the name of the project plan.
    1. Save the document. You can then generate the PowerPoint file.

    Edit PowerPoint File

    If you already have one or more PowerPoint files in a directory, you can edit or re-configure them later.

    1. Open the context menu of the file you want to edit and select Edit. Upon selecting this command, the file is checked out of the system and opens in editing mode.
    2. Make the desired changes and save the file.
    3. Re-open the file’s context menu and select Check In to apply the changes you have made. Other users will now be able to view these changes.
    4. Click OK in the dialog that opens.

      Generate PowerPoint File

      • Select a file or drag a PowerPoint file with integrated bookmarks into a directory.
      • Select the Generate Content and Open command from the context menu.

      Generate PowerPoint File From Different Files

      The contents to be generated in the document do not have to be prepared in one individual document; it’s possible to combine different individual PowerPoint files into one document.

      1. In the context menu of the ‘main’ file (the file into which other files are going to be compiled), select the command Configure PowerPoint Generation.
      1. In the following dialog, click the Plus button and select which individual pages you wish to generate. Use the blue arrow buttons to change the order of the pages. 
      It’s possible to use PowerPoint files from other projects in the system. 
      1. Confirm with OK.