Automatic Notifications

Automatic notifications inform users about changes in the project without having to be sent manually. They are sent by objectiF RM as soon as certain events occur, for example, when an element changes its state.

Automatic notifications can be configured centrally or individually. Use Actions if users or groups are to be informed system-wide about state changes.
Use My notifications if you personally want to be informed about changes or new versions of a specific element.

Notifications via Actions

Using Actions in the state machine, you can specify that a notification is sent automatically when an element changes state.
You can notify individual users or entire project groups by email when, for example, a requirement changes to the approved state.

Notifications via “My notifications” (per Element)

Using the context menu command My notifications, a user can specify that they are notified by email about changes to a specific element:

• when the state of the element changes, or
• when the element is edited by another user or changes to a specific state. The notification is not triggered if the user changes the state or content themselves.

Activate notifications

1. Choose an element about which you would like to be notified about and open its context menu.
2. Go to My notifications.
   In its sub-menu, the top entry you’ll see is Notify when there is a new version available. Underneath you’ll see entries for all the possible states that the selected element can transition to.Notify when there is a new version available:
   Selecting this option means that you will receive an email if the contents (e.g. name or description) of the selected element changes. You will also receive an email if the storage location of the selected element changes, or if the element is a package, a new element is created and stored within it.

   Notify when element reaches state […]
   You will receive an email if the selected element transitions to the specified state.

3. Choose a state.  If the selected element transitions to it, a notification email will to be sent to your address.

To see which state notification actions have been activated through the context menu, look out for an icon with an envelope and a red cross. This also applies to the entry for new entries.

Now, when the content of a selected element changes or it transitions to a specified state, you will receive a system notification as well as an email.

Deactivate Notifications

If you no longer want to receive notifications, open the My notifications context menu and click the entry again.

The email icon is replaced by the state icon again. The same applies to the notification when a new version is available.