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Products » objectiF RPM » Collaboration » Conduct video conference

Conduct video conference

If the Collaboration Server (Node.js) and the SignalR Server are configured in the Service Manager, you can start or join video conferences.

Start video conference

To start a video conference, first create a chat. All employees assigned to this chat receive an invitation, which they can accept or decline.

Video conferences can be started in the Messenger or in the Explorer via the context menu of an element by selecting the command Start Chat. In the Start chat dialog, click the Video conference button.

If reviews, requirements, and activities have assigned employees or employee groups, you can use the Start Chat command to select Start Chat with User in addition to Start Chat with Creator.

  1. Open Messenger and highlight a chat.
  2. Click the video camera on the right side.
    Alternatively, you can select the Video conference command from the chat’s context menu.
Start a video conference
A dialog opens where you specify whether to join the video conference with video and audio.

  1. Select the appropriate options and click OK.

Join video conference

Hint
Only one video conference can be joined at a time. If a participant receives another invitation during an ongoing video conference, he must end the current one in order to join the new conference. If the invitation is accepted anyway, he will receive a message in the output that he is already in an ongoing video conference.

If a video conference was started and a participant was not in the project at that time, he can join the video conference if he selects the chat and clicks Video conference via the context menu. You can recognize a running video conference by the camera in the chat.

 

If the participants are already logged in to the project, a pop-up dialog appears, which they can use to decide whether they want to participate in the video conference. By default, the Activate microphone and Activate camera options are checked.

  • Click Join.
Provided everyone has their camera and microphone on, participants should be able to see and hear each other.
When the videoconference is running, you can use the lower buttons:
Mute microphone or select another microphone. To mute the microphone, click the button. If you want to use a different microphone, click the arrow in the button. All available microphones are displayed via the dropdown. The microphone is deactivated when the button is crossed out. Click the button again to reactivate it.
Switch off the loudspeakers or select another one. Click the button if you want to disable the speakers. If you want to use other speakers, click the arrow in the button. All available speakers are displayed via the dropdown. The speaker is deactivated when the button is crossed out. Click the button again to reactivate it.
Switch off camera or select another camera. To switch off, click on the button. If you want to use another camera, click the arrow in the button. All available cameras are displayed via the dropdown. The camera is disabled when the button is crossed out. Click the button again to reactivate it.

Share screen

  1. If you want to share your screen with the other users, click the left button.
In the window that opens, specify what you want to split: Click Your entire screen if you want to share the entire screen. If you want to share an open program instead, switch to Application window and select the appropriate one from the open programs there. If the video conference takes place via the web client, switch to [Browser] tab and select the tab you want to share from the list.
  1. Determine what you want to share by clicking on it.
  2. Then click Share.
  1. Click the left button again to finish sharing.

Leave video conference

If you want to end a videoconference, click the right button at the bottom.

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